An event sponsor who wishes to have alcohol served at an event in the building must be approved as a social host by the University Police and must file a Social Event Registration. This is the case for all events in the Cohon Center, regardless of whether students will be in attendance. Per university policy, such events may only take place in private areas where an assurance can be made that alcohol is only available to individuals 21 years of age or older. In all cases when alcohol is available at a social event, the host of that event must ensure that all alcohol use is legal and responsible.
An approved social host wishing to charge guests a fee in exchange for alcohol served at their event may do so only if that event is catered by University Catering and is consistent with the privileges that their Pennsylvania liquor license affords. An approved social host wishing to have alcohol served without charge to guests may do so through any University-preferred caterer. Under no circumstances will individuals be allowed to directly provide or serve alcohol for a social event in the building.
The sponsor of any social event with alcohol in the building will be responsible for the cost of staffing Carnegie Mellon police personnel. Such staffing will be arranged by the Cohon Center Scheduling Office. No security will be required for events with fewer than 25 persons in attendance unless the nature or location of the event warrants special attention. A security officer will be ordered by the Cohon Center Scheduling Office for events at which alcohol will be served with an expected attendance of over 25 people. Multiple officers may be required for events with over 100 people expected.
Audiovisual and other equipment
Arrangements for audiovisual equipment to be used in the Cohon Center should be made through the Media Technology Services (MediaTech). This office provides audiovisual equipment for the Cohon Center and is responsible for the fees and policies. Request services via the MediaTech request form.
- There will be a fee charged to the event sponsor for this equipment. There is an additional fee for orders placed within 24 hours before the event.
- Equipment not in the inventory of the Cohon Center should be requested at least 10 business days prior to the event.
- Any equipment not available through MediaTech that is brought into the Cohon Center by the event sponsor must be approved by the Cohon Center Scheduling Office.
Student organizations that wish to use special sound or lighting for large events may contact AB Tech. The AB Tech website lists services available and includes directions for requests.
Groups using a Cohon Center room or space must use one of the following caterers:
Jean or Harry Ross
4. Any campus dining vendor (i.e. Gingers, El Gallo de Oro, Taste of India, etc.)
For 25 guests or fewer, you may order "drop off items" such as pizza, Chinese food, or sandwiches. However, the food vendor must come to the Information Desk upon arrival at the Cohon Center. Someone from your group must meet the vendor at the Information Desk for food pick-up or to lead them to your meeting room.
For events with more than 25 guests, there is a fee to use a non-preferred vendor:
- $75 fee for events with 26-150 guests
- $100 fee for events with 150-250 guests
- $200 fee for events with over 250 guests
Alcohol for events MUST be provided and served by Carnegie Mellon Catering.
For groups preparing their own food, please refer to the Food Handling Policy.