Governance-CMWA - Carnegie Mellon University

CMWA Bylaws

Carnegie Mellon Women's Association By-laws
Reviewed and revised by the by-laws committee, September 18, 1995.
Adopted November 2, 1995, and as amended April 24, 2002.

Article I - Name

The name of the Women's Club of Carnegie-Mellon University will be changed to the Carnegie Mellon Women's Association.

Article II ­ Mission

The Carnegie Mellon Women's Association seeks to give women of the Carnegie Mellon University community the opportunity to meet and interact with other women across the campus. Through a variety of programs and social gatherings, members can help to build a greater sense of community life at Carnegie Mellon. During the Association's long history of service at the University, a primary concern has been the welfare of the students. Currently, to this end, scholarship awards are given to senior women each year.

Article III - Membership

Membership in the Association is open to all women associated with the University including faculty, administrators, trustees, and staff or wives/partners and friends of faculty, administrators, trustees and staff. Any member may retain her active membership in the Association upon her retirement or upon her husband's retirement or death.

Article IV - Officers and their Election

Section I. The officers of the Association shall be an Honorary President, President, one or more Vice-Presidents (as needed), Secretary, Treasurer and Editor. These officers will constitute the Executive Committee of the Association.

The Honorary President will be the wife of the President of the University. If the President of the University is a woman, she will be the Honorary President of the Association.

All officers except the Honorary President shall be elected annually. Their term of office shall begin with the first of July following their election.

Section 2. No officers shall be eligible for the same office for more than two years in succession.

Section 3. A nominating committee shall be appointed by the Executive Committee in January. The membership of this committee shall be announced in a subsequent newsletter. It shall be the duty of the committee to nominate one or more candidates for each office and to report the same in the Association's newsletter in advance of the annual meeting in the spring. Nominations from the floor shall also be in order.

Section 4. A vacancy occurring in an office during the year shall be filled by the Executive Committee for the un-expired term.

Article V - Duties of Officers

Section 1. The President shall preside at all meetings of the Association and the Executive Committee and shall appoint all special committees and assign special duties to the officers as needed.

Section 2. The Vice-Presidents, in their order, shall perform the duties of the President in her absence or temporary inability to serve, and they shall be responsible for tasks assigned by the President.

Section 3. The Secretary shall be responsible for all general correspondence. She shall also compile a record of the year's activities, decisions, reports, newsletters or other relevant materials.

Section 4. The Treasurer shall collect and receive all money due to the Association and disburse same on order of the President or the Executive Committee. She shall assume fiscal responsibility for the portion of the Association budget funded by the University. She shall prepare an annual Treasurer's report and shall have another member of the Association review her books at the end of her term.

Section 5. The Editor shall serve on the Executive Committee and will be responsible for the content, layout, number and timing of issues of the Association Newsletter.

Article VI - Meetings of the Association

The Executive Committee will plan programs, discussions and social gatherings for the Association and shall keep members informed of campus activities that are of possible interest to them. Members will be encouraged to initiate programs in which they have a particular interest and which they would like to share with other members.

Article VII - Executive Committee

The Executive Committee shall consist of all of the officers of the Association. The Committee shall meet regularly at the discretion of the President or at the request of two of the officers. The Committee shall have the power to transact business between meetings.

Article VIII - Dues

The annual dues will be set by the Executive Committee and will remain the same throughout the year. The fiscal year of the Association shall begin on July 1.

Article IX - Rules of Order

Parliamentary authority and rules contained in Roberts' Rules of Order, revised, shall govern the Association in all cases to which applicable and in which they are not in conflict with the bylaws of this Association.

Article X - Amendments to By-laws

The By-laws may be amended at any meeting of the Association by a two-thirds vote of those present, providing the amendment has been submitted in writing prior to the regular meeting and the membership has been notified that a vote will be taken.

Standing Rules

All women members of standing activity groups must join the Association and pay the annual Association dues. Chairpersons of each activity group shall report highlights of the year to the President who will then share them with the membership.