Governance-CMWA - Carnegie Mellon University

Carnegie Mellon Women’s Association Bylaws

Article I - Name
The name of the Women’s Club of Carnegie Mellon University will be the Carnegie Mellon Women’s Association.

Article II - Mission
The Carnegie Mellon Women’s Association seeks to give women of the Carnegie Mellon University community the opportunity to meet and interact with other women across the campus. Through a variety of programs and social gatherings, members can help to build a greater sense of community life at Carnegie Mellon. During the Association’s long history of service at the University, a primary concern has been the welfare of the students. To this end, scholarship awards are given to graduating senior undergraduate women each year.

Article III - Membership

Section 1. Membership in the Association is open to all women associated with the University including faculty, administrators, trustees, and staff, or wives/partners and friends of faculty, administrators, trustees, and staff. Any member may retain her active membership in the Association upon her retirement or upon her partner’s retirement or death.

Section 2. All women members of standing activity groups must join the Association and pay the annual Association dues. Chairpersons of each activity group shall report highlights of the year to the President who will then share them with the membership.

Article IV - Officers and their Election

Section 1. The officers of the Association shall be an Honorary President, President, Past President, one or more Vice Presidents (as needed), and Treasurer. These officers will constitute the Executive Committee of the Association.

The Honorary President will be the wife of the President of the University. If the President of the University is a woman, she will be the Honorary President of the Association.

The Honorary President serves in an advisory capacity.

All officers except the Honorary President shall be elected bi-annually, based upon an alternating year schedule, in order to maintain continuity.|

The term of office shall be two years beginning with the first of July following the election.

Section 2. No officers shall be eligible for the same office for more than two terms in succession unless approved by the members.

Section 3. The President-elect will be selected from the current Executive Committee unless none of the current officers chooses to stand for the office. Then the office will be open for nominations or volunteers from the current membership of the Association.

Section 4.  In the spring, the Executive Committee will call for nominations from the current members for open positions. It shall be the duty of the committee to prepare a slate of officers. Nominations from the floor shall also be in order. The membership will vote to approve officers at the annual meeting. The new officers shall be announced via letter, email and website announcement.

Section 5. A vacancy occurring in an office during the year shall be filled by the Executive Committee for the unexpired term.

Article V - Duties of Officers
Section 1. The Executive Committee shall consist of all of the officers of the Association. The Committee shall meet regularly at the discretion of the President or at the request of two of the officers. The Committee shall have the power to transact business between meetings.

Section 2. The President shall preside at all meetings of the Association and the Executive Committee and shall appoint all special committees and assign special duties to the officers as needed.

Section 3. The Vice Presidents shall perform the duties of the President in her absence or temporary inability to serve, and they shall be responsible for tasks assigned by the President, including but not limited to, programming, communications, membership and website.

Section 4. The Treasurer shall collect and receive all money due to the Association and disburse same on order of the President or the Executive Committee. She shall assume fiscal responsibility for the portion of the Association budget funded by the University. She shall prepare an annual Treasurer’s report and shall have another member of the Association review her books at the end of her term.

Section 5. The Past President shall serve in an advisory capacity to the executive board and in the administration of the scholarships.

Article VI - Meetings of the Association
The CMWA Board will plan programs, discussions, and social gatherings for the Association and shall keep members informed of campus activities that are of possible interest. Members will be encouraged to initiate activities in which they have a particular interest and which they would like to share with other members (i.e., book club, knit and crochet club).

Article VII - Dues
The annual dues will be set by the Executive Committee and will remain the same throughout the year. The fiscal year of the Association shall begin on July 1.

Article VIII - Rules of Order
Parliamentary authority and rules contained in Roberts Rules of Order, revised, shall govern the Association in all cases to which applicable and in which they are not in conflict with the bylaws of this Association.

Article IX - Amendments to Bylaws
The Bylaws may be amended at any meeting of the Association by a two-thirds vote of those present, providing the amendment has been submitted in writing prior to the regular meeting and the membership has been notified that a vote will be taken.

Reviewed and revised by the Bylaws committee, September 18, 1995.
Adopted November 2, 1995
As reviewed, revised, and amended April 24, 2002.
As reviewed, revised, and amended 2007-2008.
As reviewed, revised, and amended July 18, 2014.