Initiate a Project
To begin a project with Campus Design & Facilities Development, please follow the process described on this page.
Project Request Form
To initiate a project with CDFD, a Customer Representative from the requesting department completes a Project Request Form and submits the form to the Associate Vice Provosts's office in CDFD. Before submitting the Project Request Form to CDFD, the form should be signed by: 1) the Department Head; 2) the Dean or Vice President of the department; and 3) Provost Mark Kamlet.
Both the Project Request Form and the Instructions for Completing the Project Request Form are available by clicking the links below, or by visiting the Forms section of the CDFD website.
Please note that an Oracle account number is required on the Project Request Form. If a Customer Representative is unsure which Oracle account to provide, they should confirm with their department's business manager or similar authority regarding which source of funds has been approved or allocated to fund the project.
Project Assignment by CDFD
Upon receiving the completed Project Request Form, the Associate Vice Provost (AVP) of CDFD reviews the information and assigns the request to a Project Manager within CDFD to coordinate the project investigation and completion. CDFD also assigns an official project number to the project request which is used to track and monitor all funding and expenses associated with the project.
CDFD will send an acknowledgement package to the Customer Representative confirming that the project request has been assigned a Project Manager and a project number. The acknowledgement package contains the following: a cover memo from the AVP; a copy of the Project Request Form revised to identify the project number and the Project Manager; and a Customer Project Scope Checklist.
The Project Manager contacts the Customer Representative and sets up a meeting to visit the project site and review the scope of work.
Preliminary Funding Request
If the Project Manager assigned to the project needs funding for an external consultant (i.e., architect, engineer, designer, etc.), internal CDFD fees, or other investigatory costs before preparing a Project Investigation Report, then the Project Manager will request preliminary funding from the Customer Representative.
The Customer Representative is asked to reply in writing with approval of preliminary funds.
Project Investigation Report
The Project Manager works with the Customer Representative and other internal constituents and external experts as necessary to develop a detailed estimate of the cost of completing the project, the Project Investigation Report (PIR). The PIR includes: the construction estimate, all other hard costs, contingency, soft costs (i.e., internal and external fees), schedule information, and other details relevant to the project's total cost estimate. The amount of time and effort required to develop a PIR varies based on the scope and complexity of the project.
The PIR is prepared by the Project Manager and reviewed by their Director in CDFD. Upon completion, the PIR is sent to the Customer Representative for their review and approval. If the Customer Representative agrees with the description, estimated cost, and schedule in the PIR, then the Customer Representative and their Department Head and/or Dean sign the PIR and send it back to CDFD. An Oracle account string provided by the Customer Representative is also required on the PIR before submitting it to CDFD.
Once the PIR is returned with all of the necessary approval signatures, CDFD proceeds with the project, i.e., bidding, construction, etc.
