Carnegie Mellon's Guide to an Ethical Job Search-Career and Professional Development Center - Carnegie Mellon University

Carnegie Mellon's Guide to an Ethical Job Search

GUIDELINES & POLICIES


The mission of the Carnegie Mellon Career and Professional Development Center (CPDC) is to maximize the career and life potential of our students.  One of the ways we accomplish this is by creating opportunities for our students to connect with employers with whom we have developed relationships.

Accordingly, we expect all of our student TartanTRAK users to adhere to the following ethical standards.  All students are expected to read and familiarize themselves with these policies. Users (students and alumni) who do not follow the guidelines listed below may have privileges suspended, including:

•    Limiting access to TartanTRAK
•    Forfeiture of on-campus interviewing
•    Forfeiture of resume submission privileges

Students are expected to:

1.    Attend all scheduled campus interviews
Missing or canceling an interview, without sufficient notification, wastes a time slot that could have been filled by another student
(Please see Carnegie Mellon's Interview Cancellation and No-Show Policy below)

2.    Be on time for campus interviews
Please arrive in the Career Center, 10-15 minutes before your interview. Being late reflects poorly on you the candidate and disrupts the appointment times of other candidates on the schedule.  Beyond the third instance of being late the student will be subject to the CPDC offense policy.

Interview Cancellation and No-Show Policy

If you need to cancel an on-campus interview, you can do so in TartanTRAK before the cancellation end date listed for that interview, as found in the job description.   Students who fail to cancel their interview before the interview cancellation date found in TartanTRAK will be subject to the offense policy.

If an emergency occurs and you must cancel after TartanTRAK's cancellation end date, please do so by calling Gerry Marnell in the Career Center at 412-268-2064.   Students who do not show up for interviews will be subject to the offense policy.

In addition, the student will be required to send a letter of apology to the recruiter. The letter must be approved by the student's career consultant.

3.    Present qualifications in a truthful manner
This applies to information on resumes/cover letters and to responses in interviews. Information provided during the interview process can be verified and a false statement could cost the student the job, even after the company has agreed to hire the student. Any instance of providing false information subjects the student to the offense policy. 


4.    Honor all agreements made with recruiters regarding site visits
When a student accepts a second interview opportunity with a company, he/she sets into motion a series of events: travel arrangements, scheduling, hotel reservations, and a host of other details. If the student subsequently fails to follow through with the site visit without giving the company enough advance notice, it costs the company a considerable amount of wasted time and money, as well as denies another student the opportunity to interview. 

Not honoring agreements with recruiters reflects poorly on the university and impacts the organization's actions regarding future recruiting activities at Carnegie Mellon.  Students should be aware that employers who incurred expenses related to the interview (i.e. airfare, hotel accommodations, etc.) may require the student to assume those costs.  Any occurrence subjects the student to the offense policy. 

5.    Accept job/internships in an ethical manner
The CPDC has developed the following policy regarding the acceptance of job/internship offers.  This policy was created in order to protect students while maintaining fairness to employers. 

Once a student accepts a position, that student is expected to stop using TartanTRAK immediately, and to discontinue interviewing with other employers. Students are expected to notify other employers with whom they have scheduled or pending interviews of their decision to accept.  If the CPDC becomes aware of any student continuing to interview after accepting a position he/she will be subject to the offense policy.

Reneging

The policy regarding reneging was created in order to protect students while maintaining fairness to employers.  Once you accept a position, you are expected to stop using TartanTRAK and discontinue interviewing with other employers. You are expected to notify other employers with whom you have scheduled or pending interviews of your decision. We reserve the right to remove your access to TartanTRAK if this is not done within 48 hours of your job acceptance. 

Accepting another job offer after you accepted an offer with a previous employer is defined as ‘reneging’ and is considered dishonest and unethical and carries serious implications.  It not only reflects poorly on you but potentially damages Carnegie Mellon's reputation and its relationships with employers.  Instances of reneging that are reported by employer subjects the student to the offense policy.  In addition, the student will be required to send a letter of apology to the recruiter. The letter must be approved by the student's career consultant.

Offense Policy

First Offense: Removal of job search and interviewing access on TartanTRAK for six months.
Second Offense: Removal of job search and interviewing access on TartanTRAK for one year.
• Third Offense: Removal of job search and interviewing access on TartanTRAK for five years.

Note: Depending on the severity of the offense, the CPDC reserves the right to refer the student’s case to the Office of the Dean of Student Affairs for further review and judicial proceedings.

Appeal Process

Any student wishing to appeal his or her revocation of TartranTrak privileges is entitled to utilize our formal appeal process.  To request an appeal contact Judi Mancuso at the CPDC.