TartanTrak Employer Login-Career and Professional Development Center - Carnegie Mellon University

TartanTrak Employer Login

TartanTrak (powered by Symplicity) is Carnegie Mellon's online recruiting system. Employers can request accounts to post jobs, request interviews and information sessions, and review student resumes. Questions? erelate@andrew.cmu.edu

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TartanTrak FAQs for Employers

When is my preselect deadline? When is my resume submission deadline?
Log into TartanTrak.  Click on “Interviews” tab (7th item on top menu bar).  Click on “Schedules”. Click on date of interview to open that event .  Scroll down to section titled Schedule Details and look to right for deadline dates.

Can I change my deadlines for resume submission, pre-select, etc.?
You can not make changes to these dates yourself in the system, but we are happy to change them for you. To have them changed, please email erelate@andrew.cmu.edu.

How many rooms do I have reserved?
Log into TartanTrak.  Click on “Interviews” tab (7th item over on top menu).  Click on smaller gray tab titled “Schedules”.  Click on date of interview to open that event.  Scroll down page to “schedule details” and it will tell you how many rooms you have assigned.

Where will my interviews be?
If your room has the name “Interview Room” followed by a number, it is one of the 18 interview rooms located in the Career and Professional Development Center, which is in the lower level of the University Center, located at 5032 Forbes Avenue, Pittsburgh, PA 15213-3890. On very busy recruiting days when we overbook, such as the day after a major job fair, we may use other spaces. If your room has a name other than “Interview Room” followed by a number, please contact the Career and Professional Development Center at erelate@andrew.cmu.edu for specific addresses.

How do I add or remove a job from my interview?
Log into TartanTrak.  Click on “Interviews” tab (7th item over on top menu).  Click on smaller gray tab titled “Schedules”.  On the left menu, the second item is “Attach Positions for Recruitment”.  Click on that to attach a position to this schedule.  You can not remove a job from a schedule, but we would be happy to do this for you.  To have a job removed, please email the date of the schedule and the job title to erelate@andrew.cmu.edu.  Please note this will remove from your applicant list all students associated with that job. 

I am getting the resumes one at a time, how can I stop it?
Open your job (either from the job posting tab, or form the Interviews (OCR) tab).  Find the item called “Resume Receipt”.  In order to receive your resumes in a batch, you want to check “accumulate online”.  If you choose “email,” each resume will be emailed to you as it is submitted.

How do I make my preselects?
Log into TartanTrak.  Click on “Interviews” tab (7th item over on top menu).  Click on smaller gray tab titled “Applicants”.  You will then see your list of applicants.  The last column is “status”.  You change the status of each student to the appropriate status:  pending, invited, alternate, or not invited.  The system automatically saves as you make changes.

How many students can I preselect?
You get twelve (12) preselects if you are doing 30-minute slots, nine (9) if you are doing 45-minute slots, and six (6) if you are doing 60-minute slots. You can choose as many alternates as you want. I would recommend 5-6 per schedule.

Can I preselect someone who did not drop their resume directly to me?
Yes.  Log into TartanTrak.  Click on “Interviews” tab (7th item over on top menu).  Click on smaller gray tab titled “Schedules”.  Click on the date of the event you want to edit. Select “review schedule” on left under “Tasks.”  Scroll all the way to the bottom and you will see your applicant list.  Click on “add new” under that list to add a new applicant.  Type the student’s name where it says “keyword”.  Then click on “select” to pick your student out of all students with that name in our system.  If you don’t find it using the full name, try using just the last name, or just the first few letters of the last name.  Then pick the position to which you want to attach that student, and hit “submit”.

Can I create my own schedule from the students I met at another event (such as a workshop, information session or job fair)?
If you want to create the whole thing (as in, at a job fair or other event, you would actually work with the students to assign someone the 9am slot and someone else the 9:30am slot, and so on), then change your reservation to a "room only" reservation and your recruiter would just show up that morning with a schedule and we would copy it for our records. To change your event to “room only”, email erelate@andrew.cmu.edu with the details of your event.
If you just want to add a few students whose resumes your gathered outside of our TartanTrak resume batch, follow the directions above for "Can I preselect someone who did not drop their resume directly to me?"

If my preselects and alternates do not fill all my slots, will all students then have access to the empty slots?
We do not open the schedules at Carnegie Mellon. Only those you choose as preselects or alternates will be able to sign up.

How can I see who has signed up?
Log into TartanTrak.  Click on “Interviews” tab (7th item over on top menu).   Click on smaller grey tab titled “Interviews”.  Click on date of interview to open that event.   If you have more than one position attached to this schedule, use the pull-down menu to select the position.  Click on “Apply Search”.  You will then be able to see the candidates that have signed up for interview slots.

Travel information:
Here’s a link to a site that has more general information. If you click on the “travel” link on the left menu, you’ll see parking information and campus maps.
http://www.studentaffairs.cmu.edu/career/employers/travel/

How can I advertise my job posting? How can I get more resumes?
We have created a searchable resume book that contains resumes of all students who have chosen to let employers see their resumes. Log into TartanTrak and click on "Resume Books" (6th item across top menu bar). Scroll down page and click on the resume book titled "General Resume Book" to open it. You will then see the entire list of students who have chosen to let employers see their resumes. Use the search criteria that comes up to find specific resumes in the book OR click on the grey tab titled "Advanced Resume Search". Click on "submit" or "apply search" (depending on which search screen you choose). A list of candidates that match will come up.

To email these students, click on the box next to the names of the candidates you want to reach out to through e-mail, then click "Mail to Checked". From here you can create an e-mail to publicize your event, info session, resume drop, job posting, invitation, etc.

In general, how does "preselect" work?
Once you have created an interview schedule in our system, the students can submit their resume to you. The system creates a resume submission deadline (RSD) for the students and a preselect deadline for you. Once the RSD passes, you will have all the resumes. They will be emailed to you in one batch and you can log into TartanTrak to view them. Before midnight on your preselect date, you need to log into TartanTrak and designate which students you want to interview. Those students would then be able to grab a timeslot on your schedule, so your schedule would get created right in TartanTrak. The sign-up process ends at midnight the morning before your arrival, so about 24 hours before your arrival, you can print out your final schedule.