Work-Study & Non-Work-Study Information-Career and Professional Development Center - Carnegie Mellon University

Work-Study & Non-Work-Study Information

Campus employment includes a wide variety of job opportunities, including federal, state and federal community service work-study jobs, as well as non work-study jobs.

Academic Year and Summer Employment Periods

Campus academic year and summer employment becomes effective for all students according to the both the University Official and Financial Services (Payroll) Calendar. Sometimes the dates in the Official Calendar for the student academic year and summer sessions are different from the Financial Services (Payroll) by one week. The student employment academic year/summer employment periods must coincide with the payroll bi-weekly pay cycle even when the Official calendar does not. As a result, the start and end date for both the academic year and summer employment dates may be different than those of the Official calendar. The exact hiring dates to use for student employees are indicated in the “Student Hiring Procedures” memo sent to you in the fall and summer. Please take note of this when planning your student hiring needs. During the academic year, Carnegie Mellon participates in the federal work-study, state work-study and federal community service work-study programs. In the summer, only state work-study and federal community service work-study programs are available for eligible students.

Currently, for the academic year an employer is charged:

Federal Work-Study (FWS)
60% of the total gross wages paid to the student

State Work-Study (SWS)
40% of the total gross wages paid to the student

Federal Community Service Work-Study (FCS)
30% of the total gross wages paid to the student

Non-Work-Study (NWS)
100% of the total gross wages paid to the student

Currently, for the summer session an employer is charged:

State Work-Study (SWS)
60% of the total gross wages paid to the student

Federal Community Service Work-Study (FCS)
30% of the total gross wages paid to the student

Non-Work-Study (NWS)
100% of the total gross wages paid to the student


{Note: Carnegie Mellon University does not participate in the Federal Work-Study Program during the summer employment work period.}

As indicted above, the amount the employer is charged varies with each program and period and, of course, the student’s eligibility. The students’ job line is automatically coded during the HREM approval for this to happen. Enrollment Services oversees this process -- the employee does not need to do anything.

Work Study Positions

Non-Work Study Positions