• About Budget Revisions
• Opening the Budget Revisions Screen
• The Budget Revision Screen
• Entering a New Revision
• Modifying an Existing Budget Revision
• Saving and Finishing a Budget Revision
• Printing Budget Revisions
• Approving a Budget Revision

Budget revisions are changes to the current year's Budget. They must record the source and destination of budget transfers and can include many-to-many relationships. Revisions also carry the reasons and explanations for the changes and are subject to the approval process. If you are authorized to do updates for a center, you will be able to enter revisions that represent transfers of funds between the center's accounts within a budget pyramid. If you have update authority for multiple centers, you will also be able to perform revisions across centers, again, provided they are in the same budget pyramid. GSIA and the Heinz School are exceptions to this rule. Most departments may only enter balanced revisions, that is those whose total dollar increase is equal to the total amount of the decrease. GSIA and the Heinz School are also exceptions to this rule. The entries submitted in any single revision must all be either base or one-time adjustments.

Budget Services will handle all one-sided, unbalanced, and cross-pyramid revisions, as well as those that involve centers outside your authority, for you.

A budget revision begins with some change in procedures, data correction, initial budget, or change in operations among other reasons. In some cases, the funds will be moving between centers within a department while in other cases the funds may be coming from an outside source. In cases, involving movements within a department or division, the department or division will be able to enter the proposed revision themselves. In other cases it may be necessary to ask Budget Services to handle the revision. In either case, after the revision is entered into DBS, Budget Services must approve it before the revision will actually modify the budget. To affect this change, the system creates an on-line journal entry, JE. This JE will be routed through accounting where it must be approved before it will update the accounting database, CIMFAS. At this time, it will also update FRIS and subsequently DBS and BMARS as well. Since many steps in this process require someone's action and others occur only at night, there may be a lag between the time you "finish" a revision and when it actually takes effect. Picture 9.1 presents a visual image of the revision process.

Revision Flowchart